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Effective on: 25th of May 2018. This Privacy Policy completely replaces the previous version.

Purpose of this privacy policy

At SegmentStream, we are committed to protecting your data. We also work very hard at being transparent about the information we hold about you and our clients. Using data allows us to develop a better understanding of how you and other users interact with our communications, and in turn to provide you with relevant and timely information about the work that we do. Data also helps us to engage with current and potential customers.

SegmentStream collects personal data in the course of our business. The definitions of personal data vary depending on the laws where you are located. For example, in the European Union (EU), personal data is defined broadly, and would include data that may used to contact or identify a person (e.g., email, telephone number) as well as pseudonymous data that is generally only able to identify a computer, browser or a mobile device. SegmentStream will explain the different types of personal data below, and will try to be clear when we’re describing our use of each throughout this Policy.

The purpose of this policy is to explain how information:

  • is collected on www.segmentstream.com and used and processed by SegmentStream LTD (“SegmentStream or “We”).
  • is treated for recruiting purposes.
  • is collected from our clients and prospective clients.
  • is collected, used and disclosed via our technology platform (the SegmentStream “Platform”).

Our objective is to give you a clear explanation about how we collect and process your information through your use of our Website, including any data you may provide through this Website and when you sign up to our newsletters, register for an event or ask us to get in touch with you.

It is important that you read this privacy policy together with any other notices we may provide on specific occasions when we are collecting or processing information about you, so that you are aware of how and why we are use your information. This privacy policy supplements our other policies and is not intended to override them.

This policy explains:

  1. Who we are
  2. Information we may collect about you
  3. How we collect your data
  4. How we may use your information
  5. Disclosure of your details to third parties
  6. Security of your information
  7. Data retention
  8. Your legal rights
  9. Notification of changes to our privacy policy
  10. Contact details and further information

If you have any questions, please contact our Data Protection Officer using the contact details at the end of this policy.

1. Who we are

SegmentStream LTD., a company established under the laws of United Kingdom, with registration number 11472676 and registered office at Fifth Floor, 11 Leadenhall Street, London, England, EC3V 1LP (referred to as "SegmentStream", "we", "us", "our" in this Privacy Policy) is a company that collects and/or processes your data.

SegmentStream’s website URL (our “Site”) is: https://segmentstream.com/

2. Information we may collect about you

Our Site are primarily directed to our clients and prospective clients (our “Clients”) which are generally businesses. We collect personal data via the Site that can be used to identify or contact a unique person (“PII”). We generally will only collect PII via the Site when you provide it directly to us.

For example, you may provide PII such as an email address or a telephone number by sending us an email or filling out a form on the Site. Prospective employees may also send their resume that includes their postal address and other employment details. And our Clients may register via the Site with their email address and other contact details.

If you fail to provide PII

Where we need to collect PII by law, or under the terms of a contract we have with you and you fail to provide that information when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with more information about an event). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

Users under 13, children

We do not knowingly contact or collect information from children under 13. If you believe we have inadvertently collected such information, please contact us so we can promptly obtain parental consent or remove the information. If you are under 16, or the age of majority in the jurisdiction in which you reside, you may only use the SegmentStream Site and SegmentStream Services with the consent of your parent or legal guardian.

3. How we collect your data

We collect different information about you in a number of ways:

Information you give us

When you sign up to our newsletters, request marketing materials, register for an event or sign into the platform, we will store the PII you give to us such as your name and email address.

Automated technologies or interactions

When you visit our Site, some information is automatically collected. This may include information such as the Operating System running on your device, Internet Protocol address, access times, browser type and language, and the website you visited before visiting our Site. In many jurisdictions, this type of pseudonymous information is considered personal data. In this privacy policy, we’ll refer to this type of pseudonymous information as “Pseudonymous Personal Data.”

We automatically collect information using “cookies” and Web beacons. Cookies are small data files stored on your hard drive by a website and web beacons are electronic images that may be used on our Site or in our emails. Among other things, cookies help us improve our Site, our marketing activities, and your experience. We use cookies to see which areas and features are popular and to count visits to our Site.

Most Web browsers are set to accept cookies by default. If you prefer, you can choose to set your browser to remove cookies and / or to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Site. For more information about cookies and web beacons, please visit http://www.allaboutcookies.org.

SegmentStream does not take action in response to “Do Not Track” browser signals from users visiting the Site. We use a number of third-party tools on the Site. The tools used today are Google Analytics and Facebook. You may click on the links for each to view their privacy practices, which are separate from those of SegmentStream.

4. How we may use your information

We will only use your information when the law allows us to. Most commonly, we will use your information in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you (e.g., where we process your email address in order to access our systems or for billing purposes);
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
  • Where we need to comply with a legal or regulatory obligation;
  • Where we have your explicit consent before using information. However, generally we do not rely on consent as a legal basis for processing personal data and you have the right to withdraw consent to marketing at any time by contacting us. You will find the relevant contact details at the end of this policy.

Purposes for which we will use your PII and other personal data

We use the information we collect primarily to provide, maintain, protect and improve our current products, to develop new ones and to manage Client accounts and human resources functions.

We use PII for the general purpose it was provided. For example, if you ask a question about our products and services, we may send you an email in response, and might even have a salesperson contact you to gauge your interest in learning more about our services.

In general, we may use your information to:

  • Improve our Services, Site and how we operate our business;
  • Understand and enhance your experience using our Site, products and Services;
  • Provide and deliver products and Services you request;
  • Respond to your comments or questions and allow our Services team to provide service;
  • Send you related information, including confirmations, invoices, technical notices, updates, security alerts and support and administrative messages;
  • Communicate with you about promotions, upcoming events and news about products and services offered by SegmentStream and our selected partners;
  • Link or combine it with other information we get from third parties, to help understand your needs and provide you with better service;
  • Protect, investigate and deter against fraudulent, unauthorized or illegal activity.

Marketing communications

We aim to communicate with you about the work that we do in ways that you find relevant, timely, respectful, and never excessive. To do this, we use data that we have stored about you, such as which events you have booked for in the past, as well as any contact preferences you may have told us about.

We use our legitimate organizational interest as the legal basis for communications by email and for the collection of PII in the context of our sales and marketing activities where we have evaluated that our interests are not overridden by your fundamental rights. We will give you an opportunity to opt out of receiving electronic communications. If you do not opt out, we will provide you with an option to unsubscribe or manage your preferences in every email that we send you subsequently. Alternatively, you can use the contact details at the end of this policy to update your contact preferences.

Data collection and use for the SegmentStream platform

Platform data collection and how SegmentStream processes that information

Our Platform is designed to allow our Clients to better understand how their customers, prospective customer and other individuals (their “Users”) utilize the products and services offered by our Clients. The platform provides our Clients with the ability to collect information based on User interaction with their website(s) and mobile website(s) where Clients have integrated with the Platform (collectively, “Websites”) and send communications to such Users. Some information is automatically collected from or about Users when they use Websites. The types of information collected via Websites for the Platform includes: the date/time for a visit to a Website, referrer information such as what search engine and search keywords Users may have used to get to a Website, information about the browser or device your User is on such as their Operating System, as well as the city/country location of Users, and any pseudonymous tokens. In addition, our Clients can choose what other User data they want to collect and store on the platform such as an IP address, location information, a User’s age, user names, real names, email addresses and other custom data points as determined by each Client.

We contractually prohibit Clients from placing sensitive information (e.g., passwords, authentication credentials, credit cards, social security or driver’s license numbers) or information that is deemed sensitive by applicable law or self-regulatory codes such as the Digital Advertising Alliance. SegmentStream functions strictly as the data processing agent of our Clients. As a data processor and agent of our Clients, SegmentStream processes data via the platform as directed by our clients and for no other purposes. Accordingly, other than those aforementioned restrictions, the data stored on the Platform is subject to the privacy policies of each Client.

5. Disclosure of your details to third parties

Sharing of information

There are certain circumstances under which we may disclose your information to third parties. These are as follows:

We may share your information with certain third-parties as specified below:

  • With third-party agents who work on our behalf as sub-processors, provided such third parties agree to adhere to the same privacy principles as SegmentStream;
  • To protect the rights and property of SegmentStream, our agents, Clients and others including enforcement of our agreements, policies and terms of use;
  • In an emergency, including protection of the personal safety of any person;
  • For the purposes of a business deal (or negotiation of a business deal) involving sale or transfer of all or a part of our business or assets (business deals may include, for example, any merger, financing, acquisition, divestiture or bankruptcy transaction or proceeding);
  • As required in response to a lawful request by public authorities, including meeting of national security or law enforcement requirements;

Our privacy policy does not cover any third-party website services. To learn about those third parties’ privacy practices, please visit their privacy policies. We do not sell PII collected via the Site or collected pursuant to our sales and marketing activities to third parties for any purpose.

6. Security of your information

We take reasonable steps to help protect your information in an effort to prevent loss, misuse, unauthorized access, disclosure, alteration and destruction.

We have put in place appropriate safeguards (both in terms of our procedures and the technology we use) to keep your information as secure as possible. We will ensure that any third parties we use for processing your information do the same and that they will only process your information on our instructions. The third parties will also be subject to a duty of confidentiality.

It is your responsibility to protect your usernames and passwords to help prevent anyone from accessing or abusing your accounts and services. You should not use or reuse the same passwords you use with other accounts as your password for our services. No security or encryption method can be guaranteed to protect information from hackers or human error. Information we collect may be stored or processed on computers located in any country where we do business.

SegmentStream may store and process PII in the European Economic Area. By using our Platform as a Client, you consent to this transfer of your information into the European Economic Area.

7. Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

For our platform:

SegmentStream retains Client data for so long as you remain are a Client and will delete Client’s information within 12 months of either party’s termination of applicable Client agreement upon written request. We retain User level data on the Platform as directed by our Clients and for a reasonable time thereafter for audit purposes and as otherwise required by law.

8. Your legal rights

SegmentStream acknowledges that EU and Swiss individuals have certain legal rights including the right to complain to en EU supervisory authority and the right to access the personal data that we maintain about them. An EU or Swiss individual who seeks access, or who seeks to correct, amend, or delete inaccurate data, should direct their query to [email protected] If requested to remove data, we will respond within 30 days. Please note that SegmentStream is a processor of the data contained on the Platform. If you seek to exercise data subject access rights for data processed via the Platform, we ask that you reach out to SegmentStream’s Clients.

Under these circumstances, you have rights under data protection laws in relation to your personal data, as follows:

a) Request access to your personal data

You have a right to request a copy of the personal data that we hold about you. Please use the contact details at the end of this policy if you would like to exercise this right, or any of the rights listed below. If you are a European resident and consider our use of your personal data to be unlawful, you have the right to lodge a complaint with the relevant supervisory authority.

b) Request correction of your personal data

You have the right to request that we correct the personal data we hold about you, although we may need to verify the accuracy of the new information you provide to us as well as possibly your identity, depending upon your request.

c) Request erasure of your personal data

You have the right to request that we delete or remove personal data where there is no good reason for us continuing to process it. Please note that we may not always be able to comply with your request for erasure if there are specific legal reasons- which will be notified to you at the time of your request.

d) Object to processing of your personal data

You have the right to object to the processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

e) Request restriction of processing your personal data

You have the right to request that we suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

f) Request transfer of your personal data

You have the right to request that the personal data we hold about you is transferred to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Please note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

g) Right to withdraw consent

In circumstances where we are relying on your consent to process your personal data, you have the right to withdraw your consent at any time. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent. Please also note the following:

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Access to your personal data

If you are a SegmentStream Client, you can contact us by email to request to see any PII we have stored, such as your name, email, address or phone number. If you are a job applicant and have provided this kind of information, you can also contact us via e-mail to request to see the information we have in our systems.

Your information choices and changes

You may opt out of receiving promotional emails from SegmentStream by following the instructions in those emails. If you opt out, we may still send you non-promotional emails, such as emails about your SegmentStream projects or our ongoing business relationship. An individual wishing to limit the use or sharing of their data should contact email [email protected].

Individuals who have provided information directly to one of SegmentStream’s Clients must send follow-up requests to change or delete such information to that particular SegmentStream Client.

9. Notification of changes to our privacy policy

SegmentStream may change this Policy from time to time. If we make any changes to this Policy, we will change the “Last Updated” date above.

You agree that your continued use of our Site and/or Services after such changes to our privacy practice have been published will constitute your acceptance of such revised Policy. Please visit this section of our website periodically in order to keep up to date with changes in our privacy policy.

10. Contact details and further information

Please get in touch with us if you have any questions about any aspect of this privacy policy, and in particular if you would like to object to any processing of your personal data that we carry out for our legitimate organizational interests.

Please also contact us if you have any questions about the information we hold about you, or to change your contact preferences with us:

Email us: [email protected] to contact with our Data Protection Officer.

Contacting SegmentStream

SegmentStream provides periodic training for its employees involved in the collection and dissemination of data. In addition, SegmentStream’s internal policies and procedures provide for disciplinary action if our employees fail to follow this Privacy Policy. We periodically self-assess and review these internal policies and procedures to review compliance.

SegmentStream commits to resolve complaints about your privacy and our collection or use of your personal data. European Union or Swiss individuals with inquiries or complaints regarding this privacy policy should first contact SegmentStream at:

  1. Email: [email protected]
  2. Postal mail: SegmentStream LTD Fifth Floor, 11 Leadenhall Street, London, England, EC3V 1LP

Privacy inquiries

If you have any questions or concerns about this policy, please contact us:
[email protected].

SegmentStream LTD
Fifth Floor
11 Leadenhall Street